EXECUTIVE BOARD & COMMITTEES 2022-2023
Please look at the list of committee chairs listed below. Each year, the PTO looks to fill the roles of each of the Executive Board members. All board members, except President and President-Elect, are eligible to serve a two year term.
EXECUTIVE BOARD ROLES & RESPONSIBILITIES
PTO President Keira Miller
Coordinates and oversees the committees for each board position; is a member of each committee and should attend as many committee meetings as possible; is involved in nearly all decision making processes and must have a solid understanding of each committee’s needs and responsibilities; prepares general, board, and executive committee meeting agendas and oversees each meeting; works closely with the Administration, Teachers and PTO Executive committee to ensure that all constituents’ needs are being met; is responsible for signing PTO expense checks and overseeing the distribution of PTO funds.
PTO President-Elect Dawn Powell
Helps the President coordinate and oversee the committees for each board position; is a member of each committee and should attend as many committee meetings as possible; is involved in helping the President with nearly all decision making processes and must have a solid understanding of each committee’s needs and responsibilities; attends all general, board, and executive committee meetings and contributes where necessary. The President Elect must work closely with the Administration, Teachers and PTO Executive committee to ensure that all constituents’ needs are being met.
Treasurer Heather Tomlinson
Keeps financial accounts and records of the PTO. Present the proposed annual budget for the approval of the General PTO Membership meetings. This budget is developed based on historical financial data in conjunction with each Board Members input for the upcoming year. Pays bills and expenses in a timely fashion and ensures that all funds paid relate to the approved PTO committees / aims of the voted upon PTO events. Ensure that all check requests are accompanied by receipts, and are approved by PTO president. Prepares financial statements each month and presents them to the Executive Board during the monthly board meetings. Issues and co-signs all checks on behalf of the PTO. Keeps financial records on Quick Books and maintains bank account data. Deposits funds in a timely fashion. Submits records for yearly audit by an independent auditor. Must have organized and accurate files to submit for ease of Audit process.
VP of Endowment Fund Mira Gohil
Coordinate the work of the Endowment Fund Committee. Work directly with the Treasurer to manage Fund finances. Ensure that contracted business sponsorship commitments are met. Renew existing business sponsorships at least annually. Cultivate and secure new business sponsorships. Research and recommend projects to be funded by the Endowment Fund that promote the purposes and the mission of the PTO and that are primarily longer-term, capital-based investments into school.Report to the Executive Board on the status of the Fund, existing business partnerships, prospective business partnerships, and proposed projects. Work in partnership with the VP of Fundraising and any relevant committees when prudent or advantageous.
VP of Administration Kristen Schust
Attends monthly Executive Board Meetings, general PTO Meetings, and supports PTO sponsored events. Communicates with PTO Administrative Board Chairs prior to monthly Executive Board meetings for information they need reported to the Executive Board. Supports the Administrative Board Chairs with their projects and program. Communicates with the Executive Board and Administrative Board Chairs as needed. Works with the following committees: Campus Beautification, Clothes Closet, Lost & Found, Lunch Buddies, New Parent Transition Coordinator, School Tours, Open House, Back-To-School-Fair, Preschool Outreach Coordinator, New Parent Orientation, Ambassador/Buddy Program, Student Directory, School Pictures, Teacher Appreciation and Yearbook.
VP of Academic Affairs OPEN
Be a teacher or staff member of the school. Advise the Executive Board on opportunities for the PTO to support the staff and the students in keeping with the purposes and mission of the PTO.
VP of Communication Julianne Martin
Attends monthly Executive Board Meetings, general PTO Meetings, and supports PTO sponsored events. Communicates with PTO Communication Board Chairs prior to monthly Executive Board meetings for information they need reported to the Executive Board. Supports all Communication Board Chairs with their projects and programs. Communicates with the Executive Board and Communication Chairs as needed. Supports the following: email communications (bulletin and e-blasts), website, maintains PTO facebook page, publicity and supports the Room Parent Coordinator.
VP of Educational Enhancements Trish Treadwell
Attends monthly Executive Board Meetings, general PTO Meetings, and supports PTO sponsored events. Communicates with PTO Board chairs prior to monthly Executive Board meetings for information they need reported to the Executive Board. Supports the PTO chairs with their projects and programs. Also, as the Teacher Liaison, frequently communicates with the Teacher Grade Level Representatives regarding the needs and the concerns of the teachers and reports these to the Executive Board. Communicates with the Executive Board and chairs as needed. Works with the following committees: Art Docent Coordinator, Media Helper, Run Club, Health and Wellness, Garden Club, Science and Technology Night.
VP of Events Amanda Quick
Attends monthly Executive Board Meetings, general PTO Meetings, and supports PTO sponsored events. Communicates event needs and information to the Executive Board. Supports the PTO Event Chairs with their projects and programs. Event Chairs include Field Day, Cultural Arts, Fine Arts, Musical Arts, Parent Social, Family Movie Night, Holiday Luncheons, Pre-K and Kindergarten Roundup, Spring Picnic. They also coordinate with the Neighborhood Liaison.
VP of Fundraising Lauren Pilliner
Attends monthly Executive Board Meetings, general PTO Meetings, and supports PTO sponsored events. Communicates with Fundraising Chairs prior to monthly Executive Board meetings for information they need reported to the Executive Board. Meets with prospective fundraising groups to determine the fundraising for the school year. Supports the fundraising committee chairs with their efforts which include: Boosterthon, Spirit Nights, Enrichment/Matching Donations, Book Fair, Passive Fundrasiers, School Supplies and Spirit Wear.
Recording Secretary Sara Coburn
Attends monthly Executive Board Meetings, general PTO Meetings, and supports PTO sponsored events. Communicates with committee chairs prior to monthly Executive Board meetings for information they need reported to the Executive Board. Documents and distributes minutes for the Executive Committee, Board, and General PTO meetings. Works with the following committees: PTO Membership, Teachers Lounge, Character Education and PBIS Coordinator.
Parliamentarian Jennifer Louthan
The Parliamentarian assists with ensuring meetings are running smoothly and in accordance with the governing bylaws. Review and study the bylaws and standing rules annually. If changes are required, asks the president to appoint a committee for this review.
Committee Roles & Responsibilities
General responsibilities of committee chairs include:
- Maintaining a committee handbook, which should contain “to do lists” copies of fliers, copies of invoices from suppliers, lists of names and phone numbers of vendors, donors, volunteers, etc., amounts of supplies needed for each event and other information relevant to the committee’s functions and responsibilities. This notebook will be passed on to the next committee chair.
- Keeping their VP on the Executive Board informed about the progress of their projects. VPs can assist committee chairs in recruiting volunteers.
- Following up their activities by providing the Corresponding Secretary with the names and addresses of donors for purposes of thank you notes.
- Attending PTO meetings so that you are aware of ongoing PTO maters and how they may impact your committee’s responsibilities.
Endowment Fund Business Relations Melissa Crabbe
Keep a copy of all sponsorship documents and contracts. Maintain a detailed account of past and present business sponsors. Ensure that contracted business sponsorship commitments are met. Renew existing business sponsorships at least annually. Work closely with the Business Outreach committee to ensure a smooth handoff of documents, business contacts, and sponsorship commitments once a sponsorship has been established and contracts are signed.
Endowment Fund Business Outreach OPEN
Cultivate and secure new business sponsorships. Maintain a detailed account of prospective business sponsors. Keep a copy of all proposed sponsorship documents. Work closely with the Business Relations Manager to ensure a smooth handoff of documents, business contacts, and sponsorship commitments once a sponsorship has been established and contracts are signed.
Back to School Fair Coordinator Keira Miller
Responsible for organizing, promoting and educating families on what to expect on Registration Day. Recruits volunteers to assist with all aspects of the event, which is traditionally held the week before school begins.
Book Fair Dawn Powell & Keira Miller
Responsible for scheduling, organizing, and promoting the bi-annual book fair with Scholastic Books. Volunteers’ tasks include cashier duties and helping kids find their purchases. The hours of operation during the week of the book fair are typically from 7:00 a.m. until 3:00 p.m. every day. Volunteer opportunities are offered in one-hour shirts or more if desired.
Boosterthon Lauren Pilliner & OPEN
Responsible for working with the Boosterthon team to schedule, organize, and promote our annual Fun Run fundraiser. Decorates the school to match annual theme. Boosterthon is a 10 day fundraising event that takes place in September. The Boosterthon team is easy to work with and provides all the program information.
Bulletin Jin Kim
Organizes, edits and adds flair to articles submitted for the weekly Mustang Bulletin. Builds and sends the Mustang Bulletin to PTO members every Friday using Membership Tool Kit. Membership Tool Kit is an easy program to use!
Campus Beautification Committee OPEN
Serves to maintain and enhance the outdoor school campus through organized clean-up and beautification volunteer days, individual landscape projects and maintenance enhancements efforts.
Cultural Arts Chair OPEN
The Cultural Arts chair works with teachers and administrators to help identify talented artists who are also experienced working with children. The Cultural Arts chair will also coordinate logistics for the artist’s visit to the school and communications to the MES community. Cultural arts events usually take place during the school day. The goal is to provide cultural arts enrichment to the whole student body through various grade level appropriate events.
Lost & Found/Clothes Closet Dawn Powell
The Chairman will coordinate volunteers to help with lost and found. Volunteers will organize lost and found items so that they are easily accessible. The Chairman will also be responsible for sending out reminders to parents and for donating unclaimed items. The Chair is also responsible for organizing the clothes closet during various school events including Registration Day, Curriculum Nights and some General PTA meetings. Volunteers help organize the clothes and help set up during school events as well as help families find the clothing they need.
Community Liaison Hilerie Lind
Cultivates a friendly relationship between MES and our community. Including but not limited to: homes surrounding the MES campus, Brookhaven Police Department, and City of Brookhaven.
Family Movie Night Chair OPEN
Works with PTO Executive Board to secure the date and place, coordinates the movie logistics with the media event group, and coordinates the event volunteers. Event volunteers help set-up and tear down the movie equipment, assist with clean up, and assist with outside groups who provide entertainment.
Field Day Coordinator OPEN
Works with PE teachers and field day committee volunteers to organize Field Day activities and day of volunteers.
Fine Arts Chair OPEN
Coordinates programs with the art teacher throughout the year that highlight student’s work in the arts. Exhibits and performances feature each grade level to demonstrate concepts being worked on in cultural arts classes. The Fine Arts Chairman also focuses on displaying the student’s art throughout the community to promote the strong cultural arts program that Montgomery takes pride in!
Garden Club Margaret Boylan
Garden Club Chair helping organize and run the school’s Garden Club. You will work with the teacher and assist with registration for the club, obtaining help from parent volunteers and buying supplies and materials for the club (plants, soil, gloves, etc.). You will set up a table at registration showcasing the school gardens and providing information about the Garden Club. It is also recommended to participate in Science Night at school to showcase our garden.
Health and Safety Aika Davis
Works to implement activities that promote good nutrition, physical activity, and a healthy lifestyle for our Montgomery community. Sponsors an annual flu shot clinic, walk to school days, and other events. Past events include the Mustang Marathon and Montgomery Moves! Shares health-related information and local happenings with the school via e-blasts, flyers, bulletin boards, and the Mustang Bulletin.
Holiday Luncheons OPEN
Holiday luncheon chair organizes the table decorations for the event, which include the Grandparent/Significant Relative Luncheon, Thanksgiving Luncheon, and Holiday Luncheon. Volunteers assist in decorating tables in the cafeteria.
Musical Arts Chair OPEN
General Music Chair works closely with music teacher, other school staff and Communication Committee to ensure the flow of the grade-specific performances. Chair’s responsibilities may include, but not limited to: coordinating volunteers to assist with programs, decorating, crowd control, set up/clean up, photography and volunteer seating. Performances are recorded and placed in the library for distribution. Chair also works closely with other school committees and clubs such as Fine Arts Night and Chorus.
New Parent Orientation OPEN
School Tours & Open House Kristen Schust
Plans and organizes open house once-a-year. The chair puts together packets to be given out on the day of open house, and schedules volunteers to assist new parents in giving tours and answering questions about the school. Volunteers will prepare folders, greet prospective parents and give tours. Plans school tours monthly throughout the year by coordinating with Ms. Liddell and posting a sign up genius to the school website.
Parent Social Karla Cwetna & Emily Dudkiewicz
Organize a fun evening for parents to socialize and get to know each other. In the past it's been hosted at a clubhouse of some sort. Food to be coordinated ahead of time; available for pre-purchase. Get creative and make it your own!
Pre-K & K Roundup OPEN
First days are always easier when you see a familiar face! Organize and publicize a playdate for incoming pre-kindergarten and kindergarten students and families prior to the school year starting. This can take place at the MES campus or a local park.
Room Parent Coordinator Marisa Preston
Recruits and organizes room parents for each class, facilitates volunteer opportunities within the classroom, communicates with room parents throughout the year about various school and class activities.
School Photo Chair Dawn Powell
Works with administrators, PTO leadership and photographer to arrange photo dates and times for fall and spring. Advertises photo dates, coordinates volunteer team to help on photo days to gather classes and alphabetize, tidy and organize students.
School Supplies Dawn Powell/OPEN
Works with teachers, staff, and school supply company to put together grade level school supply lists for the following school year. Publicizes school supply kits and sales.
Science / STEM Night Coordinators Lomesh Patel & OPEN
Solicits participation from students, coordinates participation of local science & tech experts, coordinates logistics and recruits volunteers for Science Night.
Spirit Night Coordinators Melissa Crabbe
Responsible for organizing all aspects of Spirit Night each month. This includes selecting/contacting the restaurant and negotiating the deal; promoting the night through stickers, marquis, e-blast and newsletters; recruiting volunteers; attending the event; and collecting the proceeds. It is a great opportunity to support Montgomery and meet other families, all while having fun!
Spirit Wear Amanda Quick
Responsible for working with spirtwear vendor to create unique MES branded items, build an online store, and market to MES families. Spiritwear sales take place 2-3 times per year. Organizes distribution of spiritwear.
Spring Picnic Coordinator Amanda Quick
Organizes a family picnic and/or movie night with outdoor movie, and food truck/Kona Ice/King of Pops, or food available to purchase ahead of time. Get creative and make it your own!
Teacher Appreciation Jennifer Sineway, Melissa Owens & Rachel Herring
Teacher Appreciation chairs organize the teacher appreciation week, which is typically the first week of May. This includes scheduling the teacher appreciation luncheon (food and door prizes) as well as other teacher appreciation meals throughout the week and year. Volunteers assist by preparing food, donate gift certificates and assist in the classrooms so that all teachers and staff can enjoy their luncheon.
Teacher of the Month Erica Robinson
Solicits teacher of the month nominations through room parent communications and the Mustang Bulletin. Tally the nominations and select a teacher of the month. Decorate a bulletin board at the front of the school to recognize and honor the selected teacher of the month.
Website OPEN & Chris Kehl
The Website chair maintains the hosting, setup, and design of the website and e-communications templates. Makes annual updates to website as needed. They are the Technical Administrator of the website, which runs on a self-hosted Membership Tool Kit platform. They act in an advisory capacity to the Communications Team for issues that affect the web site and the Mustang Bulletin.
Yearbook Alexandra Sarrine & Kruti Shalin
The Yearbook chair organizes, edits and does the layout for the school yearbook, which can be purchased by parents, students and staff. Volunteers assist by taking and collecting photos of students and staff, and by helping edit the material for the yearbook.
We are so thankful to our sponsors for their generosity!